How To Be An ALCTS Leader

1. Where can I find a roster and contact information for my committee members?

On the ALCTS website, click on Member Groups and Communities, and look for your committee.   Login (upper right) to access full contact details for your committee roster.

2. How can I easily send emails to committee members?

Use your committee's Connect space to send a message to your committee members.

3. Are there conference call or online meeting options available to my committee through ALCTS?

Yes!  Please contact the ALCTS office to arrange for such meetings. GoToMeeting and Zoom are available for committee chairs to host virtual meetings. Options are subject to availability, so try to have alternative times and dates.

4. What meetings am I as a committee chair required to attend at MW and Annual?

• Obviously your committee meeting(s)!
• There is also a meeting for division committee chairs. The rest depends on which committee you chair. 
• The chairs of Affiliate Relations, Organization & Bylaws, Planning, and Budget & Finance are ex-officio members of the ALCTS Board of Directors and attend Board meetings at conference (Friday and Monday afternoons). 

5. As an ALCTS Leader, what meetings would be good for me to attend at MW?

• New Members Interest Group meeting on Saturday morning.
• ALCTSFest on Saturday evening. 
• Division All-Committee meetings on Sunday afternoon.  You will want to know exactly when your group meets (the meeting is scheduled from 1pm – 5pm, but most groups choose a shorter meeting time within that slot). 
• ALCTS Forum on Monday morning.
• And, if you can, it is greatly appreciated when ALCTS Leaders support their Association by attending the Midwinter Symposium.

6. As an ALCTS Leader, what meetings would be good for me to attend at Annual?

• ALCTS 101 on Friday evening.
• ALCTS 102 (the after party) on Friday evening.
• ALCTS Awards Ceremony on Saturday evening.
• Division All-Committee meetings on Sunday afternoon.  You will want to know exactly when your group meets (the meeting is scheduled from 1pm – 5pm, but most groups choose a shorter meeting time within that slot). 
• President’s Program on Monday morning.

7. Am I responsible for any reports?

• Committees and Sections are responsible for two reports to the President each year.  Dates will be established by the President.  They are to be submitted using the following web form: https://alctsprogram.wufoo.com/forms/r1243lva0e558xh/
• There are also reports to be submitted after Midwinter and Annual about the activities of the committee during the conference which will be published in ALCTS News. These are to be submitted at http://www.ala.org/alcts/mgrps/howto/grp_report

8. Do I need to reserve meeting rooms?

No.  The ALCTS office staff handles room reservations, but verify all information is correct once the scheduler is live, and let the ALCTS Office know if your committee is not meeting at a conference.

9. What do I need to prepare before MW?

• Consult the list of meeting rooms sent out by the ALCTS Office to determine the venue for your committee meeting.
• Send a meeting agenda to the members of your committee.
• Read the Board documents and agendas posted on Connect by the Executive Director in advance of the Board meetings.

10. What do I need to prepare before Annual?

• Consult the list of meeting rooms sent out by the ALCTS Office to determine the venue of your committee meeting.
• Send a meeting agenda to the members of your committee.
• Read the Board documents and agendas posted on Connect by the Executive Director in advance of the Board meetings.
• Contact the incoming chair to discuss the work of the committee.

     11. Who do I ask when I have a question? 

Depending on the nature of the question, there are several individuals with whom you can consult.  The past-chair of your committee or section might be able to provide background or valuable insights.  All committees have a Board liaison, who would be a good resource.  The ALCTS Executive Director and staff are always available and will point you in the right direction.  A list of who does what in the ALCTS office is available here:  http://www.ala.org/alcts/about/contact

    12. How do I get a volunteer appointed to my committee?

First, request that the volunteer fill out the ALCTS volunteer form http://www.ala.org/alcts/mgrps/howto/vol_form, which is accessible from the “Volunteer” tab on the ALCTS website. Ask them to specify your committee on the form. You should then contact the current ALCTS President Elect http://www.ala.org/alcts/mgrps/board/ats-bd to discuss the appointment.